Notes:. Clicking Apply All includes Mailing List Manager rules. Manually applying rules works only for On My Computer rules. You cannot use Outlook for Mac to manually apply server-based rules.
When you create a rule from an existing message, the sender, recipient, and subject are automatically pre-populated into the rules instructions. To create a folder to hold the email messages sent by the rule, select the root mailbox, on the Organize tab, click New Folder, type the name of the folder, and press Enter. Jun 20, 2018 - For support: call extension 5-Help (212-305-4357) or email us. Outlook on Mac will either export everything - all account/folder headings in your. Outlook 2011 - select Add New from the drop down menu that appears. Leave Outlook Data File (.pst or.olm) selected and click the right arrow; Select.
For more information, see. Cause: The rule is turned off. Solution: Enable the rule. On the Tools menu, click Rules. In the left pane of the Rules dialog box, click the account type for the rule that you want to edit. If you don't know what type of account you have. In the Rules dialog box, click Show All, and then under Personal Settings, click Accounts.
In the left pane of the Accounts dialog box, click the account. The account type appears under the account description. In this example, the account is a Exchange account. To return to the Rules dialog box, click Show All, and then under E-mail, click Rules. Select the Enabled check box next to the rule. Cause: The rule refers to a folder that was deleted.
Solution: Update the rule to reflect your current folders. On the Tools menu, click Rules. In the left pane of the Rules dialog box, click the account type for the rule that you want to edit. If you don't know what type of account you have. In the Rules dialog box, click Show All, and then under Personal Settings, click Accounts. In the left pane of the Accounts dialog box, click the account.
The account type appears under the account description. In this example, the account is a Exchange account. To return to the Rules dialog box, click Show All, and then under E-mail, click Rules.
Double-click the rule that is not working. If any of the criteria or actions reference a deleted folder, choose a different folder. Cause: A rule can be used on only one account type. Solution: Create an additional rule for each account type. For example, if you created a rule for a POP account, you can create a similar rule for an IMAP account. On the Tools menu, click Rules.
In the left pane of the Rules dialog box, click the account type for the rule that you want to edit. If you don't know what type of account you have. In the Rules dialog box, click Show All, and then under Personal Settings, click Accounts. In the left pane of the Accounts dialog box, click the account. The account type appears under the account description. In this example, the account is a Exchange account.
To return to the Rules dialog box, click Show All, and then under E-mail, click Rules. Create the rule. Note: To learn more about how to create rules, see. Cause: A different rule is being applied to the messages first.
Solution: Change the order in which the rules are applied. Rules run in the order in which they appear in the list. The rule at the top of the list runs first. On the Tools menu, click Rules.
In the left pane of the Rules dialog box, click the account type for the rule that you want to edit. If you don't know what type of account you have. In the Rules dialog box, click Show All, and then under Personal Settings, click Accounts. In the left pane of the Accounts dialog box, click the account. The account type appears under the account description.
In this example, the account is a Exchange account. To return to the Rules dialog box, click Show All, and then under E-mail, click Rules. Click a rule, and then click Move up or Move down.
Solution: Apply multiple rules to messages. By default, only one rule is applied to each message. As soon as a message has met the criteria for a rule, no other rules are applied. But you can define a rule so that messages that meet its criteria are still available for other rules.
On the Tools menu, click Rules. In the left pane of the Rules dialog box, click the account type for the rule that you want to edit. If you don't know what type of account you have. In the Rules dialog box, click Show All, and then under Personal Settings, click Accounts.
In the left pane of the Accounts dialog box, click the account. The account type appears under the account description.
In this example, the account is a Exchange account. To return to the Rules dialog box, click Show All, and then under E-mail, click Rules. Double-click the rule that you want to change.
Under Then, clear the check box labeled Do not apply other rules to messages that meet the same conditions. Cause: Some rules created in Outlook for Mac are not saved on the Exchange server. Solution: Create rules with Outlook Web App or Outlook for Windows. To create or edit server-based rules in Outlook for Mac, you must have a Microsoft Exchange account managed by Microsoft Exchange Server 2010 or later.
If you have an account managed by Microsoft Exchange Server 2007, you can create and edit server-based rules by using Outlook Web App or Outlook for Windows. Rules saved on the Exchange server will run before your messages are downloaded to Outlook for Mac.
I added few Gmail.com, live.com and Zoho accounts to Outlook 2016, but I just can't add a hotmail account. Two factor is not enabled. It passes the 'Establishing network connection' phase, but not the 'Searching for @hotmail.com settings': It says 'An encrypted connection to your mail server is not available. Click Next to attempt using an unencrypted connection.'
So I click 'Next' and after a while Outlook says 'We are having trouble connecting to your account. Verify the settings below and make changes if necessary' (and then I get a chance to change the email adderss.). What am I missing here? I managed to add Live.com which is essentially identical, no? Ok, problem solved. Very odd solution, but this is what there is: When adding account, Auto Account Setup dialog appears: I always left default ( E-mail Account) selected, as it worked with live.com (which I considered to be same as outlook.com, hotmail.com or any other Microsoft's account). But then I noticed that the other live.com account I have is of Exchange ActiveSynce type, and not IMAP/SMTP as I assumed.
So I selected the Manual setup or additional server types and clicked Next. In the next screen I left Outlook.com or Exchange ActiveSync compatible service selected (the other option is POP or IMAP). And finally, I entered the Your Name and E-mail Address fields, and copy-pasted the Mail server from the other live.com account to this one (and of course username and password.). And that's it, never touched any port number or security option setting. The funny thing is that when I opened this newly created account a bit later, I noticed that the Mail server was different than what I pasted into it. I initially entered @hotmail.com, and it was changed to @hotmail.com.
Quite strange. I had the same problem but required a different resolution. It is currently November 2016, and by now most, but not all, Hotmail and Outlook.com accounts have been migrated to the new 'Outlook Mail' Office 365 servers, as described here: You can tell if your account has already been migrated, by looking at the top left of your browser when you are logged in to the web interface. If it says 'Outlook.com' you have not yet been migrated. If it says 'Outlook Mail', you are running on the new (Office 365) servers, and therefore in theory you can setup your Outlook desktop client to connect to your Hotmail/Outlook.com account as a full 'Exchange' account type (to clarify, this is more fully featured than the 'Exchange Active Sync' type) using the automatic method in the Add Account dialog. In my case however, this was not working - and even if I added the account as an 'Exchange Active Sync' type instead, Outlook failed to connect to the server afterwards and therefore could not download mail or other items. The root cause in my case was that my password for my Hotmail account was only 7 characters long, and the new Office 365 servers require a minimum of 8 characters.
This was never a problem until I needed to add my Hotmail account to a new version of Outlook on my PC. There was no information leading to this solution - I just figured it out through trial and error.